Irish Pony Club E-Vetting Procedure
The Irish Pony Club has now moved fully to E-Vetting meaning that paper-based Garda Vetting forms will no longer be accepted.
E-vetting will allow applicants to be vetted in a quicker and easier manner than before (usually in the region of 5 working days once the completed online application has been reviewed and submitted by the Irish Pony Club to the National Vetting Bureau).
All information and relevant forms relating to E-Vetting will be available on the Downloads page of the Irish Pony Club website under the subject heading Child Welfare from January 2018. Applicants must download and print the new Garda Vetting Invitation Form and submit it to the IPC Office accompanied by photocopies of their verified ID to begin the process.
Please carefully read the following steps, which outline the new E-Vetting Procedure. They outline everything that you need to know to complete the E-Vetting Process.
Guidelines for E-Vetting
The applicant must log on to the Irish Pony Club website, www.irishponyclub.ie and download the Garda Vetting Invitation Form, manually complete the form and forward the form to the Irish Pony Club head office, providing proof of identity. (Identification Verification Procedure – Original documentation, together with a photocopy must be presented to a Branch Official e.g. DC, Secretary, Children’s Officer, Area Rep. etc. The Official should verify the originals and sign and date the photocopy. The signed photocopy should be submitted to the IPC office with the Invitation form.)
The Irish Pony Club will validate the proof of identity and create an online application. An e-mail with a link attached inviting him/her to complete their online Vetting Application Form will come from An Garda Síochána. The applicant has a 30-day window to complete the online application form, otherwise it will automatically expire.
The applicant completes a Vetting Application Form online and submits it to the Irish Pony Club.
The Irish Pony Club will review the Vetting Application Form and, if correct, submit it to the National Vetting Bureau.
The National Vetting Bureau processes the application and issues a vetting disclosure* directly to the Irish Pony Club.
The Irish Pony Club will review the vetting disclosure and assess the suitability of the applicant to do relevant work with the Irish Pony Club. As soon as is practicable the Irish Pony Club will provide a copy of the disclosure to the applicant.
* A Vetting disclosure is defined in Section 14(4) of the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 – 2016 which can be found here: http://www.irishstatutebook.ie/eli/2012/act/47/section/14/enacted/en/html#sec14
Please visit the National Vetting Bureau E-Vetting Frequestly Asked Questions (FAQ) Help page for additional information on the Garda Vetting Process.